Data controller is onetool UG (haftungsbeschränkt), Proskauer Straße 8, 10247 Berlin Germany, represented by Gordian Braun, email: firstname.lastname@example.org. We have appointed a data protection officer who can be reached at email@example.com.
Scope of Data Processing
Personal data are any information relating to an identified or identifiable natural person. Applicable legal provisions are in particular those of the regulation (EU) 2016/679 of the European Parliament and Council of 27 April 2016, repealing the directive 95/46/EC, on the protection of individuals with regard to the processing of personal data, on the free movement of such data (“General Data Protection Regulation”, GDPR) as well as in the Federal Data Protection Act (Bundesdatenschutzgesetz, BDSG) and the German Telemedia Act (Telemediengesetz, TMG).
We as well as our external service partners process your data for the purpose of providing the Website and services, including providing hard- and software through such external service partners. You provide data if this is necessary for the aforementioned purposes. For more information please refer to firstname.lastname@example.org.
In the event you refrain from providing such data you may face legal disadvantages, for example, limited or no possibility of using our Website or no answer to your email send to us.
In accordance with the statutory provisions, you as the data subject have the right to receive information about your data stored by us free of charge at any time.
In addition, you can assert your rights to correction, deletion or restriction of the processing or the right to object at any time. This also applies to your right to receive your data in a structured, current and machine-readable format or (if applicable) to request the transmission to another person responsible (data portability).
You may object to the processing of your personal data, if your personal data are processed for direct marketing purposes and/or on the basis of legitimate interests pursuant to Art. 6 (1) f GDPR insofar as there are reasons for this arising from your particular situation.
If you have provided us with your personal data on the basis of a consent, you could withdraw the consent at any time for the future.
To exercise these rights of access, rectification, cancellation or restriction of processing, right to object or right of data portability or your withdrawal of consent at any time to email@example.com.
You have also the right to lodge a complaint with a supervisory authority at your choice (for example: Berliner Beauftragte für Datenschutz und Informationsfreiheit https://www.datenschutz-berlin.de/kontakt.html). An overview of the Data Protection Authorities may be found here: https://www.bfdi.bund.de/DE/Infothek/Anschriften_Links/anschriften_links-node.html or http://ec.europa.eu/newsroom/article29/item-detail.cfm?item_id=612080
Visiting the Website
We (or the webspace provider) collect data on each visit to our website onetool.co (“Website”) (so-called Server log files), which include:
Name of the Website visited, file, date and time of the visit, data amount transferred, information on a successful call, browser type as well as version, operating system of the user, referrer URL (the page visited before), IP address and the requesting provider
as well as the following, if a mobile end device is being used:
country code, language, name of device, name of operating system and version
We use these server log files only for statistical evaluations for the purpose of optimizing our services and in order to guarantee the stability and operational security of the Website. When personal data (such as the IP-address) are stored the legal basis for this is Art. 6 (1) c. GDPR or Art. 6 (1) f. GDPR based on our legitimate interest of quality assurance or TMG.
If you send us an e-mail or otherwise contact us, your details in this online form or request, including the contact data, name, email address and other data provided respectively, are processed by us in order to deal with your inquiry or to be able to contact you at a later time for follow up questions. These data are processed only on the basis of your consent (legal basis Art. 6 (1) a. GDPR) or on the basis of an initiating or existing business relationship with us (legal basis Art. 6 (1) b. GDPR or TMG).
In our newsletter we inform you about our services and products also described on our Website.
When registering for the newsletter, you have to provide an email address. This email address will be transmitted to and stored by us (or a provider as specified below). After registration, the user will receive an email to confirm the registration (“double opt-in”). Via clicking the registration link you have given your consent to the processing of your personal data for receiving our newsletter and we may process such data accordingly. In case of registration for the newsletter we (or our provider as specified below) also store the IP address, the device name, the mail provider as well as the user’s first and last name and the date of registration.
We use the mail provider “ActiveCampaign” located in Chicago, US, 1 North Dearborn St, 5th Floor Chicago, IL 60605, USA, who receives and processes on our behalf the data necessary for the mailing, in particular email address, IP address, device name. These data are processed on servers in the USA. ActiveCampaign is a service with which the dispatch of emails can be organized and analyzed. With the help of ActiveCampaign we can analyze our emails. When you open an email sent with ActiveCampaign, a file contained in the email (so-called web beacon) connects to the ActiveCampaign servers in the USA. This allows you to determine whether a message has been opened and which links have been clicked on. In addition, technical information is recorded (e.g. time of registration, IP address, browser type and operating system). This information cannot be assigned to the respective email recipient. They are used exclusively for statistical analysis of our emails. The results of these analyses can be used to better adapt future emails to the interests of the recipients. ActiveCampaign is certified according to “privacy shield”. The “privacy shield” is an agreement between the European Union (EU) and the USA to ensure compliance with European data protection standards in the USA. For more information please refer to https://mailchimp.com/legal/privacy/.
The data processing for sending and analyzing our newsletters as described above is based on your consent (Art. 6 (1) f. GDPR) and/or on Art. 6 (1) f. GDPR with our legitimate interest of quality assurance and marketing.
OPT-OUT: If you do not want to receive any newsletters by us in the future and/or wish to object to the analysis of your data through such newsletters please use the “unsubscribe” link contained in each newsletter or send us an email to firstname.lastname@example.org.
Our Website partly uses so-called cookies. Cookies do not cause any harm to your device and do not contain any viruses. Cookies serve the purpose of making our service more user-friendly, more effective and safer. Cookies are small text files which are stored on your device and in your browser.
Most of the cookies we use are so-called session cookies. After the end of the session these cookies will be deleted automatically. The session cookies are used in order to associate successive page requests with the individual users, who at the same time access our Website. Other cookies will be stored on your device until you delete them. These cookies enable us to recognize your browser during your next visit.
OPT-OUT: You can adjust your browser to notify you, before you receive a cookie or to decide to accept cookies on a case-by-case basis, to completely or partly exclude all incoming cookies and to activate the deletion of cookies automatically when the browser is closed. You may manage many online advertisement cookies provided by companies via the American web page http://www.aboutads.info/choices/ or the web page of the European Union http://www.youronlinechoices.com/uk/your-ad-choices/. We would like to inform you that the usage and especially the convenience of usage without using any cookies may be limited.
In the event personal data are processed such processing is based on Art. 6 (1) f. GDPR with the legitimate interest of quality assurance.
The service offered here uses Google Analytics a web analytics tool offered by Google LLC, Mountain View, CA, USA (“Google“). This analysis service uses so-called “cookies”. For analysis, text files will be stored on your device. The information stored in the corresponding files about the use of this website are generally transmitted and stored in Google server in the USA. As the IP anonymization is active on this Website, your IP address will be shortened by Google within the member states of the European Union (EU). This information will be used to evaluate your use of the services offered here and enable the operator of this website to analyze your website activity and provide other services associated with the website service. The IP address transmitted from your browser, as part of Google Analytics will not be merged with other data from Google.
We point out that an automated decision making (“profiling”) can take place when integrating Google and an existing Google account. OPT-OUT: https://adssettings.google.com/authenticated
Google LLC, USA is certified according to the EU-US agreement “privacy shield”. The “privacy shield” is an agreement between the European Union (EU) and the USA to ensure compliance with European data protection standards in the USA.
Our Website uses the “Google Fonts” service of Google LLC, Mountain View, CA, USA to integrate and display text on the Website. For this purpose Google may process your data (including the IP address) on servers located in the USA.
When the IP address is processed this is based on our legitimate interests of technical functionality of the Website based on Art. 6 (1) f. GDPR or TMG.
Google Tag Manager
Careers Section on our Website
We process your personal data for fulfilling our contractual or pre contractual obligations (based on Art. 6 (1) b. GDPR) or – as applicable – for the purpose of the employment relationship with you (Section 26 BDSG), in particular, we use your data:
To get in touch with you, communicate with you, update you and to facilitate your application,
To offer an online-application system that is connected to our website,
To respond to your questions or concerns,
To carry out vetting of staff members (where required); this may involve our collection and use of sensitive personal information including information obtained from criminal background checks about offences or alleged offences and information relating to any proceedings for offences committed or allegedly committed,
When necessary and for the purposes of our legitimate interests to maintain adequate records, we may collect and handle information related to medical information, ethnic origin or criminal records,
To assist in any disputes, claims or investigations relating to your application, or
To comply with our legal, regulatory and professional obligations.
We may also use your data with your explicit consent (based on Art. 6 (1) a. GDPR or Section 26 BDSG), for example to keep you informed about other opportunities if you wish us to do so. If you do not provide your personal data, you may face certain disadvantages, for example we will not be able to provide you with in our recruiting processes or keep you informed about future opportunities.
We also use third party service providers for processing your career data. A list of the data processors processing data (outside the EU) and corresponding information is available by request via email to email@example.com.
With your explicit consent, we will keep your information in case any other opportunities become available which you might be interested in; we will only keep your information for a limited period and your details will be deleted on a general basis after 12 months of inactivity on your account latest. You may withdraw such consent with effect for the future at any time via email to firstname.lastname@example.org.
Data Processing by Third Parties / Data Processing outside the EU
Storing and Deleting Data
Profiling and automated decision making
We do not use automated decision-making including profiling when processing data concerning our Website or Platform except as set forth herein. However, our third party providers may carry out such profiling in individual cases. We will inform you about such fact if possible.
Profiling means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects concerning that natural person’s performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or movements.
You have the right not to be subject to a decision based solely on automated processing, including profiling, which has legal effect on you or substantially impairs you in a similar manner.
For a best possible security of user data our service through the Website is provided via a secured SSL connection between your server and the browser. That means that the data shall be transferred in encrypted form.
For further information you may contact us any time, for example via email to email@example.com.